ORGANIZATIONAL BACKGROUND

The San Diego Society of Natural History was founded in 1874 by a handful of citizen-naturalists and is the oldest scientific institution in southern California, and the third oldest west of the Mississippi.

The Mission of the San Diego Natural History Museum is to interpret the natural world through research, education and exhibits; to promote understanding of the evolution and diversity of southern California and the peninsula of Baja California; and to inspire in all a respect for nature and the environment.

The Museum has a collection of more than 8 million research specimens and conducts research in the areas of paleontology, entomology, herpetology, ornithology, mammalogy and botany. We provide educational opportunities to over 100,000 children each year and close to 400,000 people visit our exhibitions each year. The Museum operates an onsite gift shop and a café offering bar services, and also has over 700 active volunteers who serve in our research and education programs.

The Museum is located in historic Balboa Park and houses over 8500 square feet of exhibition space and a 300-seat 3D theater.

The San Diego Natural History Museum strives to provide a stellar experience for our visitors, volunteers and employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under the supervision of the Controller, the accountant maintains financial reports, records, and general ledgers. This position also researches accounting variances, ensures compliance with accounting procedures, and helps to create efficiencies within the accounting department.

GENERAL RESPONSIBILITIES:

• Assist Controller with daily, monthly, and year-end operations of the accounting department
• Prepare, post, and reconcile general ledger journal entries
• Responsible in analyzing transactions, explaining variances, preparing schedules, completing reconciliations and providing support for annual financial audit, 990 filings, and budgets
• Responsible in preparing quarterly sales tax filings, maintaining food and beverage inventory accounts, and reconciling to admissions and food and beverage point of sale systems
• Assist with Accounts Receivables, Accounts Payables, Cash Deposits, and Payroll Processing
• Assist with implementing new automated systems and data conversions
• Prepare monthly financial reports for museum managers and work with managers on budgeting and cost management
• Provide accounting support for other job duties as assigned

CANDIDATE PROFILE:

• Bachelor Degree in accounting from four-year College or University
• Minimum of five years of related experience
• Knowledge of Sage Intacct, Automated Billing and Expense Management systems a distinguishing factor
• Knowledge of Altru Ticketing/Membership system and Square POS systems a plus
• Strong general ledger and fund accounting experience, with excellent knowledge of Generally Accepted Accounting Procedures (GAAP)
• Superior attention to detail and ability to insure compliance with internal policies and procedures
• Strong knowledge of data conversions, advanced excel skills and other analytical tools
• Strong written and oral communication skills

To apply please submit resume, cover letter outlining your experience, salary requirement and three professional references to gsantos@sdnhm.org. No phone calls, no drop ins, and no recruiters please.

Ensure bars and bar service areas are maintained, replenished and clean at all times. Have knowledge of bar supplies and inventory. Ensure client and guest satisfaction. All duties are to be performed in accordance with California State laws and regulations as well as Company policies, practices and procedures. The requirements listed below are representative of the knowledge, skill and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires Saturday and Sunday availability. Holidays and some evenings are required. The San Diego Natural History Museum is open daily, except for Thanksgiving and Christmas Day.

Major Responsibilities

• Complete tasks related to stocking, replenishing, cleaning, maintenance and preparation of beverages.
• Move and assemble portable bars.
• Clean and polish bar, counters, shelves and equipment.
• Comply with inventory control measures.
• Return all product and equipment to proper storage location or dish room.
• Remove all trash and recyclables from bar areas and dispose of properly.
• Maintain a professional appearance at all times.
• Maintain a safe, clean, organized and stocked work area following sanitation standards.
• Maintain professional relationship with all coworkers.

Qualifications:

• 1-2 years’ experience in food and/or bar service desired
• High School Diploma or equivalent desired
• Good oral communication skills and the ability to read, write and communicate effectively in English.
• Excellent hospitality and customer service skills, service standards, guest relations and etiquette.
• Able to understand directives and utilize basic mathematical skills
• Lift and carry up to 75 pounds at a time, perform various activities such as constant standing, walking, frequent bending, reaching, kneeling and squatting.
• Ability to work in a noisy environment.
• Flexible part-time schedule including some long shifts, nights, weekends and holidays on an on-call basis.
• If hired a (Live Scan) background check will be required.

Please send cover letter and resume to rhammond@sdnghm.org

The San Diego Natural History Museum is seeking enthusiastic and friendly part time Custodians to be part of the cleaning crew that daily cleans and maintains the buildings public areas, office areas and collection areas.Also, to assist with daily chores needed by staff. 

This position requires Saturday and Sunday availability. Holidays and some evenings are required. The San Diego Natural History Museum is open daily, except for Thanksgiving and Christmas Day. 

Responsibilities include:

• Clean restrooms
• Clean floors
• Trash removal
• Clean windows, exhibit cases
• Dust
• Other duties as assigned

Qualifications:

• Able to lift up to 35 pounds
• 2 years of janitorial experience
• High school diploma or GED
• Able to work weekends and holidays
• Great customer service skills

Qualified applicants please send your resume to hr@sdnhm.org

The San Diego Natural History Museum is looking to hire 2-3 part-time temporary Entomology Lab Technicians.

Position Summary:

The Entomology Lab Technician assists the Curator of Entomology or designate in databasing and photography to ensure that the LepNet–PEN project runs smoothly and is completed efficiently. The incumbent assists in databases specimens data, handles butterfly and moth specimens, takes photographs of selected specimens, and helps ensure that data entry is accurate.

Major Responsibilities:

• Gently handling natural history specimens and databasing label data
• Taking cell phone quality images of select specimens
• Ensuring data quality control through standardized procedures
• Other duties as assigned

Qualifications:

• Currently enrolled as an undergraduate student in the biological sciences.
• Generalized familiarity with computers and keyboarding.
• Experience working with biological collections (preferred).

Time Commitment:  candidates must be able to commit to at least 8 hours per week, but are unlikely to be asked to work more than 20 hours per week.

Pay:  $12/hour

To Apply:  Please submit a cover letter outlining your interest in the position, résumé, and three references to hr@sdnhm.org . Applications will be reviewed beginning September 20th and will continue until the positions are filled. 

The San Diego Natural History Museum is looking to hire a temporary project assistant for the Entomology Department.

Position Summary:

The incumbent assists the Curator of Entomology or designate in organizing people and resources to ensure that the LepNet-PEN digitization project runs smoothly and are completed efficiently. The incumbent coordinates between staff and volunteers to ensure project completion, works on databasing and photographing specimens, and assists in mapping localities. The Entomology Project Assistant provides regular updates on the status of actions, tasks, and activities within the organization, supports special projects and reporting as requested and positively represent the Nat with stakeholders, project partners, the general public, and with vendors.

Major Responsibilities:

• Databasing of butterfly and moth specimens
• Lepidoptera specimen photography
• Coordinates schedules and monitors progress of project technicians and volunteers
• Ensures data and quality control and specimen safety
• Other duties as assigned

Qualifications:

• An undergraduate degree in biological sciences or degree in progress with equivalent work experience.
• Experience with museum collections
• Experience working in teams and team leadership

Time Commitment:  This position is grant-funded for approximately 20 hours per week for two years.

Pay:  up to $18/hour

To Apply:  Please submit a cover letter outlining your interest in the position, résumé, and three references to hr@sdnhm.org . Applications will be reviewed beginning on September 9th and will continue until the position is filled. 

The Events Coordinator helps manage the production and on-site execution of events held within the Museum. This includes internal events, corporate events, weddings and receptions, non-profit events, high school dances and other parties. This individual also assists with other departmental duties, including sales, marketing, and administrative tasks. The position reports directly to the Director of Events and works closely with the Events Manager to coordinate all on-site events.

Roles and responsibilities:

Production of Facility Usage Events

• Manages the production of Facility Usage events (external clients) as assigned
• Conducts walk-throughs with booked clients and/or vendors
• Advises the client throughout the planning process and provides pre-event guidance to clients to assure adherence to all Museum regulations
• Creates work orders and diagrams and distributes to key departments
• Maintains a strong working relationship with internal clients, including departmental directors and other key staff to ensure event logistics are secured
• Develops professional relationships with vendors and works closely with them throughout the event planning process, including the load-in and load-out logistics.
• Provides on-site coverage at events, supervising all Event Leads and Event staff
• Works closely with Building Operations and Security the night of the event
• Provides on-site expertise and excellent customer service to the client throughout the duration of the event
• Coordinates all day-of event activities - puts together staff clipboards for events (with work orders, diagrams, sign-in sheets, event evaluations, etc.)
• Coordinates all post-event activities, including thank you letters to clients, preparing follow-up report, requesting photos and finalizing the event file

Production of Internal Museum Events

• Works closely with Museum staff to manage the internal departmental events, including: Fundraising, Membership, Paleo Dinner, Volunteer Appreciation Dinner, Educator Night, Staff Parties and other internal Museum events
• Creates work orders and diagrams and distributes to key departments
• Works closely with numerous Museum departments (Security, Building Operations, Visitor Services, Marketing, Audio Visual, Museum Store and Education) to ensure proper communication and that event logistics are secured
• Coordinates the laundering of linens after events
• Provides on-site coverage at events, supervising all Event Leads and Event staff

Events Staff

• Works closely with Food & Beverage Director and Events Manager to determine staffing needs for events
• Reviews staff schedules for each event with Events Manager
• Assists Events Manager with scheduling staff
• Supervises event and bar staff during events

Sales and Marketing 

• Assists the Director of Events in reaching the Department’s overall sales revenue goals
• Focuses on high school sales and marketing
• Responds to all leads as assigned in a timely fashion
• Conducts potential client site visits
• Attends industry events as needed
• Prepares proposals, contracts, impact reports, invoices, etc.
• Assists with other sales and marketing functions as requested, including print and online marketing efforts.
• Assists with the Annual Vendor Showcase marketing event

Department Resources

• Updates vendor spreadsheets and other tracking spreadsheets as necessary or requested
• Coordinates the Preferred Partners participation and maintains files (insurance, etc.)
• Updates and edits the Museum Events calendar as needed
• Keeps all filing and administrative tasks up-to-date and accurate
• Manages department vendor accounts (GBS linens, etc.)
• Attends (and leads as necessary) the weekly Museum Events meetings
• Keeps events storage closets clean and organized
• Updates facility usage clients and vendors in Altru database
• Understands and is proficient in all Museum safety and emergency procedures

Qualifications and Requirements:

• Associate’s degree preferred, special event certification a plus
• 1-2 years special events experience required
• Exemplary customer service skills
• Must have rigorous attention to detail, ability to manage multiple deadlines, and excellent organizational abilities
• Proficiency in computer applications, including Microsoft Word, Excel and Outlook
• Database experience preferred
• Ability to work late nights and weekends
• Must be guest-oriented and service-minded

 Compensation:

•             $16.80/hour.

Please submit cover letter, resume and three references to jsahagun@sdnhm.org.

The San Diego Natural History Museum is seeking enthusiastic and friendly part time Line/Prep Cooks to assist the Kitchen Supervisor at our Cafe. The Line/Prep Cook provides support to the Kitchen Supervisor in a fast-paced, educational and entertaining environment. The ideal candidates will be comfortable shifting roles and responsibilities throughout the day while continually maintaining a pleasant and professional demeanor. 

This position requires Saturday and Sunday availability. Holidays and some evenings are required. The San Diego Natural History Museum is open daily, except for Thanksgiving and Christmas Day.

MAJOR RESPONSIBILITIES:

• Prepares food according to the instructed recipes
• Packages and labels food items for sale
• Follows food prep list created by Kitchen Supervisor
• Labels and stocks all ingredients on shelves so they can be organized and easily accessible
• Undertakes basic cooking duties such as reducing sauces, parboiling food etc.
• Maintains a clean and orderly kitchen by washing dishes, sanitizing surfaces, taking out trash etc.
• Keeps work station clean during shift
• Conducts back-of-house opening and closing tasks as required
• Must have experience on all stations (Line, Sauté, Fry, Grill, etc.)
• Performs other duties as assigned 

QUALIFICATIONS:

• High School Diploma or GED
• Must possess valid food handler certification
• 2+ years’ experience as line/prep cook
• Professional demeanor, reliable, and hardworking
• Patient with an ability to stay positive under pressure
• Must be able stand for long periods of time and communicate verbally for the majority of each shift
• Ability to learn processes, procedures and information quickly

• Strong comprehension of recipes, intermediate knife and kitchen equipment skills
• Proven cooking experience, including experience as a line chef, restaurant cook or prep cook

Please submit your cover letter and resume to rhammond@sdnhm.org. No phone calls or drop-ins please.

Applications are invited for four (4) paid undergraduate student positions in the Department of Paleontology at the San Diego Natural History Museum (SDNHM). This is the second round of what is hoped will be an on-going immersive apprenticeship program to provide undergraduate students with Museum-based experience in fossil preparation, identification, and curation.

Objectives & Duties:

Specific fossil preparation tasks to be taught will include mechanical preparation of invertebrate and vertebrate fossils using static hand tools and pneumatic tools; wet-screening of sediment samples to concentrate micro-invertebrate and micro-vertebrate fossils; consolidation of fossils using various chemical consolidants; and construction of fiberglass-reinforced support cradles for vertebrate fossils.

Specific curation tasks to be taught will include: microscopic “picking” of wet-screened sediment concentrate for micro-invertebrate and micro-vertebrate fossils; general sorting and taxonomic identification of invertebrate and vertebrate fossils; organizing sorted fossils into individual species lots and placing in archival specimen trays, plastic vials, glass vials, and/or gel capsules; entering collection locality and specimen identification information into the SDNHM Paleontology Collection Database; writing locality and specimen tracking numbers on catalogued fossils; placing organized, trayed, catalogued, and numbered fossils into steel drawers and storage cabinets in the SDNHM Paleontology Collection.

Examples of fossil specimen projects to be worked on as part of the internship include: late Pleistocene terrestrial and marine microvertebrate fossils from coastal southern California; early Pleistocene terrestrial macrovertebrate fossils from inland southern California; late Pliocene and late Miocene marine invertebrate and vertebrate fossils from coastal and inland southern California; middle Eocene terrestrial vertebrate fossils from coastal southern California; late Cretaceous marine invertebrate vertebrate fossils from coastal and inland southern California.

Schedule:

The apprenticeship program will involve up to 10 hours of work per week over a total period of 20 (twenty) weeks (September through January 2020). Compensation will be $12.00 per hour.

Qualifications:

To be considered for this position, applicants must be full-time students in the final 2 (two) years of an earth science undergraduate degree program.

Applicants should submit a cover letter/email, a succinct statement (250-500 words) detailing course work completed and scientific interests, and the names and contact information for two faculty references. Please submit materials to Thomas A. Deméré (tdemere@sdnhm.org) by September 20, 2019.

Starting Date: As soon as September 1, 2019 (but negotiable)

The San Diego Natural History Museum is seeking intuitive, reliable, attentive, detail-oriented individuals with strong communication and customer service skills part-time security officers. Security officers are expected to uphold the museum rules and regulations by patrolling, observing, and reporting to the Security Supervisor and Operations Manager. This position is also expected to be the exemplary for Museum safety, customer service, general Museum knowledge, Park knowledge, and a model citizen, as well as protect Museum property and provide safety for Museum visitors, employees, and vendors.

This position requires Saturday and Sunday availability. Holidays and some evenings are required. The San Diego Natural History Museum is open daily, except for Thanksgiving and Christmas Day.

MAJOR RESPONSIBILITIES:

• Patrol, observe, and report to Security Supervisor, Operations Manager, and Director of Visitor Services
• Assist visitors and provide a variety of information regarding the Museum and Balboa Park.
• Maintain a guest approach with all visitors to ensure a positive experience, including greeting each person as they enter and thanking each visitor as they leave.
• Learn and stay current with Museum knowledge, such as pricing, membership, closures, and policies.
• Maintain high level of awareness with regard to Museum rules, regulations, procedures, and policies; and enforce these with visitors and staff.
• Daily documentation required to keep up to date the Daily Log.
• Respond to visitor complaints and/or requests for assistance and evaluate appropriate course of action
• Respond to emergency situations within and directly outside Museum (i.e. natural disasters, medical emergencies, etc.
• Other duties as assigned.

QUALIFICATIONS:

• Current Guard Card certification through BSIS
• Current CPR/AED/First Aid Certification
• High School diploma or equivalent; Post High school work preferred
• 2 – 5 years of security experience, preferably in a cultural institution
• Able to walk or stand up to 5 hours
• Able to climb stairs, stop, kneel; able to respond quickly or jog
• Able to lift up to 50 lbs.
• Excellent customer service skills with the ability to maintain a professional demeanor in a challenging, dynamic environment and with all levels of patrons
• Proficient in Microsoft Word, Excel, and Outlook
• Ability to work independently and in a team
• Intuitive decision-making and response
• Strong organizational and communication skills
• Strong attention to detail
• Comfortable with public speaking
• Comfortable dealing with a wide array of guests and customer service situations
• Ability to perform crowd control by providing clear guidance and direction
• Bilingual preferred

Please send resume and cover letter to hr@sdnhm.org No phone calls or drop-ins please.

The San Diego Natural History Museum is seeking for a passionate mission supporting Special Events Lead. She/he will be responsible for overseeing the load-in and load-out of events, assisting in the management of Special Events Staff and having a Museum presence. This position requires the coordination of on-site event activities, including working with vendors, clients and guests. Hours are determined on as-needed basis.

Major Responsibilities:

• Event Presence

1. Reviews work order with Special Events Staff and becomes familiar with purpose/type of event, timeline/agenda of the event, as well as diagrams for each location.
2. Establishes contact with client as Museum contact person in addition to the Event Coordinator, Event Manager, or Director of Events.
3. Communicates with Event Coordinator, Event Manager, Director of Events and Director of Facilities to ensure all situations are being addressed.
4. Assists in the supervision of special events staff.
5. Creates a break schedule for special events staff and arranges for all breaks to be taken and covered.
6. Assists with the training of new special events staff.
7. Provides post-event feedback to Event Coordinator, Event Manager, or Director of Events.
8. Communicates with the Food and Beverage staff to ensure all contracted services are in place by the allotted time.

• Museum Safety and Cleanliness

1. Assists to ensure that Fire, City, Police, Park, Facility, and Alcohol codes are being followed to ensure that Museum is operating within the law.
2. Ensures special events staff is present on all floors where there are guests.
3. Monitors the event set-up to ensure security measures are met (i.e. tables are not too close to wall).
4. Be prepared to evacuate guests if necessary.
5. Completes the Special Events Lead event check-list for ensuring that the Museum has been cleaned up and can be locked up by Food and Beverage staff and Building Operations staff after the event.
6. Works with Building Operations staff at the end of the event to ensure that all exhibit areas/items are returned to regular for the Museum to open the next day.
7. Works with the Food and Beverage staff at the end of the event to ensure that all items are returned to its proper storage location.

• Vendor Load-in and Load-out

1. Ensures that only appropriate vendors access loading areas.
2. Operates Sidewalk Lift and Freight Elevator for vendors if Building Operations staff is unavailable.
3. Oversees wristband procedures as vendors arrive for load-in and when vendor crew returns for load-out.
4. Stops unauthorized vendors or Balboa Park guests from entering the Museum during load-in and load-out.
5. Ensures vendors are following facility guidelines.

Qualifications and Requirements:

• A minimum of 3 months of special events experience
• Able to lift up to 25 pounds and to stand up to 5 hours
• Must be well-versed in the Museum, and the Museum Policies and Procedures
• Must have reliable transportation to and from the Museum
• Must be reliable to be present and aware at events
• Must have reliable form of communication (phone, email)
• Able to work early mornings, evenings, weekends, and holidays
• Strong customer service skills
• Managerial experience preferred
• Experience in a fast-paced, high-stress environment
• Strong attention to detail

Qualified applicants, please send your resume and cover letter to igarcia@sdnhm.org. No phone calls or drop in visits.

The San Diego Natural History Museum is seeking for a passionate mission supporting Special Event Staff. She/he will be responsible assisting with the load-in and load-out of events, assisting in the set-up and break-down of Museum events, assisting in ensuring the safety of the Museum, having a Museum presence. This position requires the coordination of on-site event activities, including working with vendors, clients and guests. Hours are determined on as-needed basis.

Major Responsibilities:

• Event Presence

1. Reviews work order and becomes familiar with purpose/type of event, timeline/agenda of the event, as well as diagrams for each location.
2. Communicates with on-site Event Coordinator, Event Manager, or Director of Events.
3. Assists with set-up and break-down of events.
4. Follows designated directions from on-site Event Coordinator, Event Manager, Director of Events, or Special Events lead.
5. Maintains museum presence while guests and vendors are inside the facility.
6. Provides post-event feedback to Event Coordinator, Event Manager, Director of Events, or Special Events lead.
7. Communicates with the Food and Beverage staff to ensure all contracted services are in place by the allotted time.

• Museum Safety and Cleanliness

1. Assists to ensure that Fire, City, Police, Park, Facility, and Alcohol codes are being followed to ensure that Museum is operating within the law.
2. Be prepared to evacuate guests if necessary.
3. Works with Building Operations staff at the end of the event to ensure that all exhibit areas/items are returned to regular for the Museum to open the next day.
4. Works with the Food and Beverage staff at the end of the event to ensure that all items are returned to its proper storage location.

• Vendor Load-in and Load-out

1. Ensures that only appropriate vendors access loading areas.
2. Operates Sidewalk Lift and Freight Elevator for vendors if Building Operations staff is unavailable.
3. Follows wristband procedures as vendors arrive for load-in and when vendor crew returns for load-out.
4. Stops unauthorized vendors or Balboa Park guests from entering the Museum during load-in and load-out.
5. Ensures vendors are following facility guidelines.

• Able to lift up to 25 pounds and to stand up to 5 hours
• Must have reliable transportation to and from the Museum
• Must be reliable to be present and aware at events
• Must have reliable form of communication (phone, email)
• Able to communicate clearly in English
• Able to read and write in English
• Able to work early mornings, evenings, weekends, and holidays
• Strong customer service skills
• Experience in a fast-paced, high-stress environment
• Strong attention to detail

Qualified applicants, please send your resume and cover letter to jsahagun@sdnhm.org. No phone calls or drop in visits.