ORGANIZATIONAL BACKGROUND

The San Diego Society of Natural History was founded in 1874 by a handful of citizen-naturalists and is the oldest scientific institution in southern California, and the third oldest west of the Mississippi.

The Mission of the San Diego Natural History Museum is to interpret the natural world through research, education and exhibits; to promote understanding of the evolution and diversity of southern California and the peninsula of Baja California; and to inspire in all a respect for nature and the environment.

The Museum has a collection of more than 8 million research specimens and conducts research in the areas of paleontology, entomology, herpetology, ornithology, mammalogy and botany. We provide educational opportunities to over 100,000 children each year and close to 400,000 people visit our exhibitions each year. The Museum operates an onsite gift shop and a café offering bar services, and also has over 700 active volunteers who serve in our research and education programs.

The Museum is located in historic Balboa Park and houses over 8500 square feet of exhibition space and a 300-seat 3D theater.

The San Diego Natural History Museum strives to provide a stellar experience for our visitors, volunteers and employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under the supervision of the Controller, the accounts receivable accountant is responsible for full cycle accounts receivable, ensuring that client invoices are correct, accurate, and delivered to the client in a timely manner, and managing the collection aspect of accounts receivable.  Other accounting duties include processing semi-monthly payroll, maintaining fixed asset schedules, account reconciliations, and maintaining financial reports, records, and general ledgers.  This position is non-exempt and is eligible for all the benefits the Museum offers.

GENERAL RESPONSIBILITIES:

• Review client contracts to understand all necessary information, including billing and payment terms
• Create client invoices and track outstanding receivables
• Collection of past due client balances
• Enter and maintain client contract details and create billing schedules in Sage Intacct accounting software
• Ensuring all invoices are up to client standards
• Process semi-monthly payroll using ADP Workforce Now
• Maintain museum’s fixed asset schedule
• Prepare, review, and post journal entries and reconcile general ledger accounts
• Responsible in analyzing transactions, explaining variances, preparing schedules, completing reconciliations and providing support for annual financial audit and budgets
• Assist with implementing new automated systems and data conversions
• Prepare monthly financial reports for museum managers and work with managers on budgeting and cost management
• Assist Controller with daily, monthly, and year-end operations of the accounting department and provide accounting support for other job duties as assigned

CANDIDATE PROFILE:

• Bachelor Degree in accounting from four-year College or University
• Minimum of four years of accounts receivable experience
• Experience with payroll processing, preferably using ADP Workforce Now
• Passionate about providing an excellent customer service experience to clients
• Knowledge of Sage Intacct and automated expense management systems a distinguishing factor
• Strong general ledger experience, with excellent knowledge of Generally Accepted Accounting Procedures (GAAP)
• Superior attention to detail and ability to insure compliance with internal policies and procedures
• Strong written and oral communication skills

To apply please submit resume, cover letter outlining your experience, salary requirement and three professional references to gsantos@sdnhm.org.

NO PHONE CALLS, NO DROP INS, and NO RECRUITERS please.

The San Diego Natural History Museum is seeking enthusiastic and friendly part time Café Attendants to assist guests at our Cafe. The Café Attendant provides Museum guests an unparalleled customer service experience in a fast-paced, educational and entertaining environment. The ideal candidates will be comfortable shifting roles and responsibilities throughout the day while continually maintaining a pleasant and professional demeanor.

This position requires Saturday and Sunday availability.Holidays and some evenings are required. The San Diego Natural History Museum is open daily, except for Thanksgiving and Christmas Day.

MAJOR RESPONSIBILITIES:

• Assist in kitchen. Prepare food according to the instructed recipe, package and label items for sale, make coffee.
• “Clean as you go” for each work station
• Change trash as needed. Clean tables and sweep dining area as needed.
• Keep track of current stock levels for all items in use. Restock as needed.
• Maintain accurate cash drawer through shifts
• Provide consistent and excellent customer service to visitors, members, and staff
• Other duties as assigned

QUALIFICATIONS:

• High School Diploma or GED
• Must possess valid food handler
• The top qualification required is a friendly personality with a guest-focused attitude and a commitment to creating a welcoming and fun atmosphere for the Museum's visitors
• Professional demeanor, reliable, and hardworking
• A background in customer service, hospitality, or retail with experience in cash handling is desirable
• Familiarity with Balboa Park a plus
• Must be able stand for long periods of time and communicate verbally for the majority of each shift
• Ability to learn processes, procedures and information quickly

Please submit your cover letter and resume to hr@sdnhm.org. No phone calls or drop-ins please.

The Facility Engineer is primarily responsible for maintaining the proper functioning of all MEP, HVAC, and life safety equipment throughout the building both during regular hours and after hours. This position aids the Senior Director of Operations in handling facility operations and protocols in order to uphold the appropriate standards of the SDNHM. The Facility Engineer is responsible for managing the overall maintenance of the Museum facilities, including off-site warehouse and Museum owned vehicles, and is accountable for maintaining compliance with hazardous materials and accessibility regulations, reporting compliance under OSHA and other government regulatory agencies.

Specific Responsibilities:

Facility

• Maintains a functional knowledge of systems which include: HVAC/DDC Controls, Plumbing, Fire Protection/Fire Alarm, Elevators, Back-up Generators, Landscaping, Building Management Systems, Lighting Systems, Roof Systems, and Electrical Systems.
• Diagnose, repair, and perform preventative maintenance on various types of equipment including, but not limited to: Chillers, Boilers, Air Handling Units, Cooling Towers, VAV Boxes, and Pumps.
• Proactively inspect building and facilities equipment/furnishings to determine functional systems and detect malfunctions and needed repairs. Provide responsive assistance to the Senior Director of Operations to support the timely completion of Museum construction, repairs, or space alteration projects.
• Oversees the General Maintenance Technician in order to maintain functionality and appearance of the facility, and all associated department personnel, including but not limited to, recruiting and selecting new staff, establishing work-related duties/responsibilities, training and scheduling, and periodically reviewing and evaluating staff performance.
• Develops the department’s budget in collaboration with the Senior Director of Operations including negotiating with contractors, vendors, craftsmen, repair and cleaning services, and supply purchases.
• Manages the selection of contracted vendors, schedules contractors, conducts site job walks, collects bids for projects, and manages adherence of vendors to Museum policies. 
• Maintains a routine maintenance schedule including general painting needs, roof and other structural concerns, pest management, and safety training for all staff.
• Maintains files on building plans and facility renovations. 

Health and Safety

• Oversees the implementation of the Museum’s hazardous materials and disposal plan.
• Ensures that permits/records pertaining to hazardous chemicals, generating periodic reports to the County and other agencies as required by law, are maintained.
• Coordinates with the Fire Department as needed, for regular site inspections or responses to emergencies on site.
• Responsible for the development and training under a disaster plan, devising a checklist to be followed in the event of an emergency.
• Serves as primary contact in the event of certain facility emergencies.
• Maintains functional knowledge of the condition of the Museum and the warehouse at all times including knowledge of security equipment (Fire Panel, Burglar alarm, Fire extinguishers, Fire Code Compliance).

Additional duties

• Interacts with all Museum personnel to help facilitate the coordination of events, programs, projects, and storage within the facility, as well as being responsible for working with all departments to establish and monitor capital improvements that enhance the mission of the Museum and the visitor experience.

Essential Requirements:

• Proven team player with strong communication skills who is approachable and responsive.
• Expected to actively support diversity on their teams and museum-wide.
• 5 years of demonstrated management experience in a large facility maintenance capacity within a museum or other similar environment.
• Proven leader in hiring, training and supervising employees.
• Frequent standing, walking, bending, sitting, climbing (stairs & ladders), crawling and lifting of moderately heavy loads up to 50lbs.
• Occasional work in elevated places.
• Good auditory skills with a full range of hearing. Good vision including acuity, depth perception, color vision.
• Comfortable working around the general public.
• Able to respond to emergency situations including but not limited to chemical spills, fires, and evacuations.
• Able to safely operate an electric transport cart, a hand truck, a tractor, a forklift and scissor lift (used frequently) along with other equipment used to maintain the facilities.
• Frequent work throughout all Museum and warehouse facilities including conference facilities, galleries, exhibit halls, presentation halls, research laboratories, storage rooms, and maintenance and/or metal/wood shop.
• Frequent work outdoors.
• Valid California driver’s license and good vehicle operation record.
• Occasional work with or possible exposure to various chemicals.
• Fluently bilingual in English/Spanish a plus.

To apply please submit resume, cover letter outlining your experience, salary requirement and three professional references to hr@sdnhm.org. No phone calls, no drop ins, and no recruiters please.

The Department of Paleontology at the San Diego Natural History Museum has openings for a paleontological field monitor to work in and around Rancho Cucamonga in San Bernardino County. These positions are part time, as needed. All work is funded through contracts.

The San Diego Natural History Museum is run and operated by the San Diego Society of Natural History, a private non-profit scientific organization incorporated in 1874. The Museum’s mission is to interpret the natural world through research, education and exhibits; to promote understanding of the evolution and diversity of southern California and the peninsula of Baja California; and to inspire in all a respect for nature and the environment.

Within the Museum, the Department of PaleoServices specializes in paleontological resource management. Our focus is on the recognition, recovery, and preservation of the significant and unique paleontological resources that occur in this region.

Major Responsibilities:

• Field monitoring of active mass grading, trenching, and other excavation activities into potentially fossil-bearing sedimentary rocks (Cenozoic and upper Mesozoic marine and/or non-marine rock units) in the southern California region.
• Field monitors will work in close proximity to heavy equipment and be expected to work safely, to collect unearthed fossils, and to record relevant stratigraphic and taphonomic data.
• Opportunities for field survey work and fossil preparation are also possible.
• Scheduled work hours are typically between the hours of 7 am to 3 pm Monday through Friday; however, work may also occur at night or on weekends.

Qualifications:

• A minimum of a B.S. in Geology or a related discipline with an emphasis in paleontology.
• Experience in field paleontology and stratigraphy is preferred.
• Preferred candidates have their own field vehicle to drive to and from worksites and will live within a reasonable distance from Rancho Cucamonga.
• Must be able to lift at least 50 lbs
• Have a valid Driver’s License and a clean driving record.

For general information about our paleontology mitigation program, please visit http://www.paleoservices.org

Start date: 1 July 2020

Please submit resumes and cover letter including salary expectations to hr@sdnhm.org. No phone calls or drop-ins, please.